• All major components of your entry MUST be lit including tow vehicles and trailers and mascots
• The Parade starts at 5:30 pm. Your vehicles must be at your designated position no later than 3:45 pm. Passengers and solely walking groups must be in position by 5:00 pm, ready for a 5:30 pm start. Please do not arrive earlier than 12:00 pm. If you require additional set-up time please let us know. Entries not ready by 5:00 pm will be removed from the Parade at the discretion of the Parade Marshall
• Final inspection of entries for adherence to regulations may be made up to and including Parade start. Please ensure that your Entry is mechanically sound and safe for any participating passengers. Pay special attention to uncovered tires, loose ropes and sharp objects that may harm participants or spectators. You are responsible for the safety of all participants associated with your Entry
• Once the Entry enters the Staging Area, the Entry comes under the authority of the Parade Marshall and his sub-Marshalls., who will be responsible for 8 – 10 entries
• Should any Entry be deemed to not meet a rule or regulation, constituting grounds for the suspension or cancellation of the Parade Entry, then the Parade Marshall will have the final say as to their participation or not. The right to lift an Entry may be exercised at any time before or during the Parade by the Parade Marshall or designate
• No Santa’s are allowed except on the official Santa Claus float. This includes anyone dressing or appearing in the likeness of Santa Claus. Non-compliance will result in the immediate removal of the entrant
• All Entries must be decorated with Christmas spirit. Seasonal music is strongly encouraged. The Parade Marshall will determine compliance
• Your Entry must always maintain a forward motion unless you are asked to stop by a Parade Marshall. Counter marching, maneuvering, sidestepping or other action is permitted provided the Entry maintains a forward motion, consistent to the rate of the Parade
• All components of your Entry must stay with your Entry. No mascots, volunteers, collectors or distributors should overflow to Entries before or after yours. Please respect everyone’s space. WALKING GROUPS should never exceed 30 people. Please limit the number of walkers with motorized floats
• Nothing can be thrown from the parade vehicles along the parade route. Safety is a priority
• Alcoholic beverages and smoking of any kind, including Cannabis are forbidden on any entry. Any participant suspected of being under the influence will be removed from the parade
• Automobiles are restricted to a mode of transportation for “invited” guests and, therefore, are not acceptable as an Entry. Antique vehicles may be permitted
• Recognition of your commercial sponsors is acceptable, provided that it is done tastefully, meets Santa Claus Parade standards and the commercial message does not dominate the Entry. The Santa Claus Parade Committee reserves the right to reject blatantly commercial Entries. Recognition of your sponsors must be done as part of your Entry – not as an additional “Entry” associated with your float
• All participants are responsible for ensuring that the design and operation of their Entry is safe and reliable. Safety of participants and the general public is a top priority. Safety is the ultimate responsibility of each individual Entry. Entries must comply with all safety, government regulations, codes and manufacturer’s recommendations
• All floats must adhere to fire regulations. They must carry a 10 lb ABC Dry Chemical Extinguisher (charged, sealed and tagged to indicate date of last service). The extinguisher must be readily accessible and the operator/driver familiar with how to operate. Hay/straw must be treated with fire retardant substance. All floats are subject to inspection by the Fire Department
• Fuel tanks should be topped off just prior to the parade. Containers of fuel MUST NOT be carried on any parade entry. Fuel tanks must be securely fastened, located well away from exhaust pipes, generators and must be equipped with an approved cap
• The Parade has a ZERO TOLERANCE policy for those choosing to abuse our Volunteers or our entries. Please promptly report violators to Parade Officials on route (or afterwards to the Parade Marshall)
• Please respect other parade Entries – just as you wish your Entry to be respected
• Entry acceptance is at the sole discretion of the Barrhaven Santa Claus Parade committee. All decisions are final. All accepted Entries will receive a parade number that must be presented to the Parade Officials upon check-in at the Staging Area. Entries without their parade number will not be allowed to participate